For med spas & aesthetics clinics
Stop losing clients to missed calls. Apex Flow builds the four automations every med spa needs — AI receptionist, booking, review pipeline, and a 24/7 chatbot — so your front desk never misses a booking opportunity.
When your aestheticians are with clients, the phone goes unanswered. That caller doesn't leave a voicemail — they book with the next med spa on Google. At $300–$600 per treatment, one missed call costs more than a month of automation.
Inquiry comes in at 6pm. Front desk responds Monday morning. They booked elsewhere over the weekend. Human follow-up is too slow for people ready to spend money right now.
Your happy clients never think to leave reviews. Your unhappy ones do. You end up with 4.1 stars and no social proof to show for the 200 clients you saw last month.
When a call goes unanswered, our AI texts the caller immediately — with a real, contextual response. It answers common questions, explains your services, and books the appointment before they call your competitor. Works via SMS or your existing VoIP line.
AI-powered appointment booking — 24/7, via your website or SMS. Clients pick their service, choose a time from your live calendar, and confirm. No back-and-forth, no phone tag. Integrates with your existing scheduling system.
After every treatment, our AI sends a personalized review request with a direct link to your Google or Facebook page. One tap. More reviews, zero chasing. Automated for every client, every visit.
Trained on your services, pricing, and availability. Handles common questions, qualifies leads, and books appointments — while you sleep. Lives on your website and responds to SMS inquiries instantly.
Built on Zapier, GoHighLevel, Make, and OpenAI. No new software to learn. We handle the tech, you focus on the work.
We show you what automation looks like for a med spa like yours. You see the AI answering calls, booking appointments, and requesting reviews in real time. If it makes sense for your practice, we move forward.
We connect your calendar, phone system, and booking tool. We train the AI on your services, pricing, and frequently asked questions. You review and approve before anything goes live.
We launch, monitor, and optimize your automations every month. If something breaks, we fix it. We send you a monthly performance report so you can see exactly how many calls were recovered, bookings made, and reviews generated.
4–6 weeks from kickoff to fully live. Most of that time is configuration and AI training, not development.
Month-to-month after setup. No long-term lock-in. We earn your business every month.
Done-for-you. We build, configure, launch, and manage everything. You don't touch the automation once it's live unless you want to.
Zapier, GoHighLevel, Make, and OpenAI. We pick the right tool for your existing stack. No rip-and-replace.
Your competitors are still manually booking appointments and missing every call that comes in after hours. The window to get ahead is open right now. Apex Flow builds, launches, and manages your automations — you focus on the treatments.